Employee Terms of Service

By creating an employee account on Datagate, you agree to these Employee Terms of Service. These terms are a legally binding agreement between you and Datagate operating as Datagate.

These terms should be read alongside Datagate's Privacy Policy, which explains how your personal data is collected, used, and protected.

If you do not agree to these terms, do not create an account.

You must be at least 18 years old to create a Datagate account. By creating an account, you represent that you meet this requirement.

Your account is personal to you. You must not share your login credentials with anyone. You are responsible for all activity on your account. If you believe your account has been compromised, notify us immediately at security@datagate.co.in.

Each person may hold only one active employee account on Datagate.

With your Datagate account, you can:

• Build and maintain a verified employment profile including personal details, education, employment history, and documents
• Receive and review consent requests from employers who wish to access your profile
• Approve or decline each consent request individually
• Withdraw consent from any employer at any time, instantly
• View a full audit log of every employer who has accessed your profile and when
• Update or correct your profile information at any time
• Delete your account and all associated data at any time

Consent on Datagate is always explicit, specific, and revocable. Here is how it works:

• An employer sends you a consent request, identifying themselves and stating their specific purpose (e.g. background verification for a named role)
• You receive a notification and can review the request before deciding
• You must click Approve to grant access — Datagate never auto-approves on your behalf
• Once approved, the employer can view the data elements relevant to their stated purpose
• You can withdraw consent at any time from your dashboard — withdrawal is immediate
• On withdrawal, the employer loses platform access to your profile instantly and is notified of their obligation to delete all copies

When you approve a consent request, you also acknowledge that the employer may assign a Datagate-approved background verification agency to conduct checks on their behalf. That agency accesses only the data relevant to their assigned checks and is bound by Datagate's BGV Vendor Terms.

Under the Digital Personal Data Protection Act, 2023, you have the following rights, all exercisable from your account dashboard or by contacting us:

• Access: See all personal data we hold about you and a list of every employer who has accessed it
• Correction: Update any inaccurate or incomplete information in your profile
• Erasure: Delete your account and all personal data at any time — no questions, no waiting period beyond the technical process
• Withdraw consent: Revoke any employer's access at any time, instantly
• Grievance redressal: Raise a complaint with Datagate's Grievance Officer and, if unsatisfied, with the Data Protection Board of India
• Nomination: Nominate another person to exercise these rights on your behalf in the event of death or incapacity

We respond to rights requests within 7 business days.

You must not use Datagate to:

• Create a profile with false, misleading, or fabricated information about your identity, qualifications, or employment history
• Upload documents that are forged, altered, or do not belong to you
• Impersonate any other person
• Attempt to gain unauthorised access to any other user's account or data
• Use the platform for any purpose other than managing your own employment verification profile
• Interfere with the platform's operation, security, or integrity

You are responsible for the accuracy and completeness of the information you add to your profile. Datagate does not independently verify all information you enter — we verify what we can through linked sources (such as EPFO), but most profile information is self-reported by you.

Keep your profile current. Outdated or inaccurate information may affect how employers evaluate your background verification results.

You can update any part of your profile at any time. Updates to data that has already been shared with an employer will not retroactively change what they received — but you may notify the employer through the platform's messaging system if a correction is relevant.

You can delete your account at any time from your profile settings. When you do:

• Your profile, documents, and personal data are permanently deleted from Datagate's systems within 7 days
• Every employer who accessed your profile is notified immediately and legally required to delete all copies of your data within 72 hours (digital) and 7 days (full system purge)
• Datagate retains a timestamped log of this notification as evidence that the obligation was communicated — this protects you
• Your consent event logs are retained for 7 years as required by law, but these do not contain your personal data — only records of consent events

Account deletion is permanent and cannot be undone. If you create a new account in future, you will start with a blank profile.

Datagate commits to:

• Never share your data with any employer without your explicit consent
• Never sell your data to any third party, ever
• Store your data exclusively in India (AWS Mumbai region)
• Maintain a tamper-evident audit trail of every access to your profile
• Notify you promptly of any data breach that may affect your personal data
• Process all rights requests within 7 business days
• Revoke employer access instantly on consent withdrawal — no delay, no manual process

Datagate's platform facilitates consent-based sharing of your employment data. We are not responsible for:

• Decisions made by employers based on your background verification results
• How employers use data after it has been shared with your consent
• Inaccuracies in your profile that you entered yourself
• Actions of BGV vendors that violate their obligations to Datagate

To the maximum extent permitted by law, Datagate's total liability to you for any claim arising from your use of the platform shall not exceed ₹5,000.

This limitation does not affect your rights under the DPDP Act or other mandatory consumer protection laws.

We may update these terms as the platform evolves or as law requires. For material changes — those that affect your rights or obligations — we will notify you by email and in-app notification at least 14 days before the change takes effect.

If you do not agree to updated terms, you may delete your account before the effective date. Continued use after the effective date constitutes acceptance.

These terms are governed by the laws of India. Any dispute shall be subject to the jurisdiction of courts in Hyderabad, Telangana, India. Both parties will attempt good-faith resolution before legal proceedings.